how to ask for clarification politely

WebKnowing how to ask for clarification politely is simple with a question like could you please clarify? It shows that youd like someone to add further information to something by clarifying what they mean. (meaning to say it in another way) is appropriate. In formulating an answer, you may find they did provide enough details. 2. I was just making sure you had received all of the current information regarding the upcoming project. Im not quite clear on a few things and I want to make sure were on the same page. Write a clear subject line, or respond directly to the email you wish to clarify. Sometimes we zone out, but sometimes we just dont understand. ?" However, if you dont understand someones question, you should ask for clarification and answer accordingly. Start with a greeting Most professional emails begin with a greeting or a salutation. There are different ways you can ask for clarification in English. You can use the following template to make sure that you have effective communication for professional emails or personal emails. If you still have questions about this, you can comment below. Could I ask for clarification on? English Speaking Practice || How to Ask for Clarification in English || Beginner- Advanced levels. . Just to clarify can be a phrase some view as intimidating, as they may feel you are doubting them or acting as though you are above them. Here is an example of how to use can you elaborate professionally. Would you please tell me your thoughts about the issue again? Many of us have a gap in communication at work or with a business or provider, but writing a request for clarification can sometimes be a scary prospect. Am I right in thinking that what youre meaning by that is, If Im understanding correctly, you think that the most important factor in this situation is Is that correct?, I think I need more information because Im not fully understanding the part that you were saying about, So I think I understand that you believe X would be the best solution? Further, using the conditional mood also indicates that you are not directing the conversation. Both of them are fine in any conversation of an official nature, but are not exclusively limited to just the two. The difference between these two phrases is only in how they are grammatically structured, with clarify being a verb and clarification being a noun. Be clear about your current understanding. Here, Ill share some ways to ask for clarification on someones suggestions in English. Let me see if I understand this is a phrase that says clearly what you mean in words everyone can understand with no potential hidden meanings. Sorry? Im sorry, but I couldnt follow your question. Is it possible to rotate a window 90 degrees if it has the same length and width? Could/Would you please put it differently so that it becomes easy for me to understand? Should I begin with each page Mark adds to the FINAL folder, or do you want me to wait until the SEO changes are complete and youd had a chance to go over everything? Either way, there is a high probability that youve been in a conversation where you need clarification. How to interrupt When someone asks you to re-explain a complicated task, your first inclination is probably to say, Wait, what? Would approach A or B be more helpful here? Recent surveys suggest that over 6 million children under the age of 17 in the US alone exhibit some form of attention deficit disorder. Sample Letters for Request Bank To Clarify Service Charge. A salutation followed by the hiring manager's name is common. In English, the respondent would immediately understand that you need more than a simple "yes" or "no" answer. in a polite way? Use one of our 9 samples to ask for clarification in an email. If such individuals are not already familiar with the technical background relative to the specific topic, those in attendance may have difficulty following along with the conversation. Would you mind telling me the whole formula in detail? Could you rephrase what you just said to me about the problem? Do not give orders or blackmail your colleagues. As we are independently owned, the recommendations made here are our own. Here is a great example of how to use just to be clear professionally in an email. Lindsay Lapaquette, M.Sc. Sorry, what was that? Now, lets learn some expressions that native speakers of English commonly use to ask for clarification. Here we give you 5 tips and provide 4 example emails to help you write better help request emails. Use ChatGPT technology to create a magic paragraph or email. Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. Thank you for providing the information about [Topic X]. People will understand that you are simply seeking to gain the clarification that you need to better understand the situation at hand and will be more willing to engage with you. If you can help me with these questions by the end of the day, I can get started on the project immediately. Usually the information you seek is written on the card. Sometimes there can be misunderstandings about dates and times for meetings and appointments. WebGeneral rules on how to politely interrupt in a meeting Rule #1: Start by asking for permission to chime in Rule #2: Apologize for interrupting Rule #3: Mind the timing and the relevancy Rule #4: Raise your (virtual) hand How to interrupt politely in a meeting Scenario #1: When one person is dominating the conversation Asking for clarification email to boss sample The best answers are voted up and rise to the top, Not the answer you're looking for? Can you please be a bit more specific about the price? It's a good idea to spell out precisely what information you need. Doctor: You should take this medicine once a day. ), your name, and your signature. No worries! "Come in.Whats up?" If you do, always explain what they are and why they matter. Simply say thank you and move on. Make sure that you actually need clarification. Here are seven phrases for using your opening lines to imply that your email is a reply or response: "Thank you for your email regarding. Informal Sorry, I didnt catch that. WebTo ask for clarification politely, it is essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. Regardless of the situation: informal, semi-formal, or formal, you are expected to be polite in your choice of words, voice tone, and body language whenever you ask for permission. ?" Most of the time, your clients are not responding because: They got busy and haven't found the time to write their response to you. Tannia is a very authentic person and is able to provide clients powerful and versatile communication tools that can be employed in daily conversations, in negotiations or in meetings. Lets move on. You want me to explain the whole thing all over again? This dynamic can create a frustrating feedback loop for both parties. Not doing so and beginning to speak while the presenter is still speaking is seen as very rude in just about any formal setting. Here is some language that you can use. Im not sure when youd like me to start adding the copy to the development website. WebClarifying What You Heard, Asking Someone to Repeat Themselves, and Confirming Your Understanding Communication Skills: Express Yourself Clearly Get Your Number Stress Right: How to Pronounce Numbers Clearly in English The Power of Pitch: Change Your Tone for Better Stress and Intonation in English When it comes to the proper format for asking a clarification question or seeking clarification, the key is to use basic rules of etiquette. [1]: https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, [2]: https://www.cdc.gov/ncbddd/adhd/data.html, [3]: https://hbr.org/2015/03/relearning-the-art-of-asking-questions. Its my bad that I dont quite understand you. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. For example, a potential new employer may ask a candidate for clarification on details about a previous role. After the person clarifies themselves, you can let them know that you now understand and are thankful. It gives you an easy way to state what you mean, directly letting everyone know you are sharing pertinent information. The modal verb Would is the most formal word with which you can form the politest expressions. What I meant was. Other opinions. Should You Be Home When Contractors Are Working. A good way is to summarize what you have understood and didnt. Would you please repeat it? [1] 2 Be polite but direct in asking about the starting salary. How do you get out of a corner when plotting yourself into a corner. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. Ah, I see. In a situation where you feel as though you dont have all of the information, whether thats because you missed part of it or it just seems as though theres a gap, using just so I understand gives you the time to go over what you do know and lets others fill in any missing pieces. Katie is a passionate digital nomad working on her first book on the art of communication. Please find re-attached for your convenience. If I understood you correctly, you would like me to Could you please clarify what you meant by? he asked, feigning a concerned expression. Suppose you just received a prescription from the doctor after the diagnosis. Thank you! Please send your invoice for all work from our most recent contract to youremail@email.com and CC me. Could you give me some more details about? If someone is kind enough to provide the answers you need when you need them, it's polite to say thank you. Sometimes, even though were confused, it is simply because we have not been informed of all of the information that is being presented. Can you rephrase the instructions, please? Learn more about us here. I couldnt follow what you said about it. Informally You can simply say Sorry? or Come again? with a curious tone to ask someone for clarification. If you have to ask again (or if you keep relying on the same person), consider approaching someone else. Contacting researchers for clarification is good practice. Don't worry: Asking for clarification is easy. Asking for clarification or something else is fast using artificial intelligence. An example is provided below on the professional usage of just so I understand. Bullet points are a great way to share information, Insert your questions/clarification request. Do I need a thermal expansion tank if I already have a pressure tank? Lets take a look at some common cases that can come up in our work and personal lives and consider the best ways to respond. Reframing your request into "for the greater good" makes it much more digestible to follow up with. Well! Lets explore the three tenants of how to ask for clarification politely. It lets everyone know you mean business and that they better listen to what youre about to tell them because you probably wont repeat yourself. Im not sure, but did you suggest updating the software? Before you do, ask yourself why you think the authors did not provide enough details. Or rather, try to bridge your current understanding so that you can move forward. Thank you for providing the detailed information about [Topic X]. Generally, asking for clarification is not undesirable in most social circles, particularly during long, technical presentations in academic, educational, or professional settings. It's even better if you can have conversations and get corrected by a professional English tutor! So, if there is any confusion about instructions, make sure you ask for clarification. When someone says anything, they usually give you information about something or someone. They allow the person to expand on the topic rather than giving a simple yes or no response. (A) works with middle managers who want to communicate authentically so they can effectively lead their teams without losing themselves. New Questions. I am sorry, but I couldnt follow your suggestions. Lindsays approach has been profoundly influenced by her work with Indigenous organizations, her experience as a parent to two neurodivergent children, and the premature loss of both of her parents. (A) works with middle managers who want to communicate authentically so they can effectively lead their teams without losing themselves. Hi Jessica, Thanks for your email. We encounter numerous questionsin our everyday life. Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. If your clarification request isn't covered in the list above, or if you'd prefer to create your own, then use this clarification email template. In each case, you want to push for the information you need in a polite way to avoid damaging your relationships. Those suggestions sometimes are too important in our professional and personal life. In this example, you're a job seeker; this is how you reply to a recruiter asking for clarification. link to Linguix vs. Grammarly: Which AI Writing Assistant Is Value for Money in 2023? Get the Ebook, Succeed in 101 Situations! Below is a reference example showing how let me make this clear can be used professionally. You can do this by saying "I don't understand" or "I'm not sure I Here well see some expressions you can use to ask for clarification in English on someones statement or information. The meaning of both phrases is the same and used interchangeably. Read on below the template to learn why each section is important, and for additional tips and useful information so you can make sure that your email comes across well. Sometimes, using just to clarify doesnt convey how you feel when youre asking for more information. Do you mind if I ask you to mention his name again? 1 Answer. "In response to your request for. If it's not the subject that's not being understood, but the explanation of it (that is, the misunderstanding is in the delivery), "could you rephrase that?" [2]. If that's the case, this job offer clarification email sample is for you. To ask for clarification politely, it's essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. 10 Polite Ways To Say "Just To Clarify" (Professional Email) Webcrazyyy how u come into my mentions accusing me of shit continue to rant abt me on ur page and when i politely ask for clarification u block me didnt even need to interact w me if i piss u off that much. These formats will use formal speech to indicate that you are simply trying to clarify what was said rather than to distract or disrupt. Would you prefer if we go with approach A or B in this situation? Show enthusiasm for the position. WebScore: 4.2/5 (13 votes) . Its time to stop letting conflict rule your life and learn to use your resentment to fuel change. There are different ways you can ask for clarification in English. Be polite in the choice of your words, tone, and body language. You can also get another perspective by asking someone else to review the information. Tips Start with Dear and the persons title and name. This shows you have a desire for more information and it sounds as though you are genuinely invested in the current topic at hand. ", Another way to ask for clarification is to let the other person know that you didn't understand them. Use the expressions below to address these potentially problematic situations smoothly and professionally. WebSample Email Asking Clarification From Client This is likewise one of the factors by obtaining the soft documents of this Sample Email Asking Clarification From how to ask for clarification politely collaborative solutions web here are a Looking for an email writer generator, email helper, or email correction app? Katie Holmes is a senior author at everyday-courtesy.com with over 15 years of experience in marketing and psychology. Have a conversation before sending an email. By speaking solely in terms of your own perspective, your listener will be more open to further discussion. Sorry for any inconvenience this may have caused. You'll learn how to structure email clarifications, what to include, and see how it works with 9 examples and a template. Closed Question: Will you be an asset to the company if we hire you? I'll be in touch if I require anything else. *Its better to use Past, not Present. In doing so, you will be perceived as non-accusatory and therefore, not threatening. Now, lets see a short conversation between a doctor and a patient that involves asking for clarification. It makes the phrase sound a little bit softer and a little more polite. Question and answer site. Depending on the nature of your clarification request email, you may want to attach some information, including links, or add attachments. Could you please vs Would you please? May I request you share your queries again? ". Depending on the circumstances, it may be necessary to respectfully inform the other party that their understanding of the situation is incorrect, or to seek clarification for oneself. Show respect. Formal Sorry, would you mind repeating that? Welcome to Grammarhow!We are on a mission to help you become better at English. Although these questions are more direct, as long as they relate to a topic that has been already mentioned, they are understandable points for clarification. And yet, we all have times in our personal and professional lives when we dont thoroughly understand what someone else is trying to tell us. Another way to ask for clarification is to let the other person know that you didn't understand them. Heres an example to show you how it works: Dear Ms. Browne, Could you please clarify whether this is correct? Messaging your boss or manager is slightly different from the formal format we use above. WebWhen using clarification follow these guidelines to help aid communication and understanding. Did you say that you want to go there alone? A great example of why this is a good synonym phrase to use when you want more information about something, but you dont want to come off as intimidating or rude by using just to clarify. Lindsays approach has been profoundly influenced by her work with First Nations organizations, her experience as a parent to two children with pervasive mental health challenges, and the premature loss of both of her parents. In fact, guessing and getting it wrong is more likely to cause problems than politely asking for more info. Here's an example showing how Flowrite can write a formal request for you from a few instructions: Clarification emails are simple to write as long as you stick to the structure and focus on the outcomes. How To Request Clarification Via Email Template. Before you do this exercise, its a good idea to check out our information on intonation and stress. If you preorder a special airline meal (e.g. A great way to ask for clarification is by using do I understand, allowing you to go over the information by showing youre paying attention and asking for clarity. Ask for specific examples. I am sorry, but did you say he is the companys CEO? You may not respond or help them accordingly if you dont understand. Let me see if I understand this; you want to create a proposal which would limit our available staff positions for hire? Just to be clear, my working hours are 8am-4pm and you will be unable to contact me outside those hours for work-related purposes. I wonder if you can say it in a different way for me/us. how to politely and natively reply an email and ask question, Looking for a word attributing the state of revealing the past. Admit if you are unsure about what the speaker means. One example is when you are presented with new content that you havent had a chance to review prior to a presentation or conversation. Asked by Anonymous Mar 3, 2023. Would you please repeat what you wanted permission for? Heres how. A thesaurus is your friend here. "Thank you for getting back to me so quickly". Web1. To clarify, the key is to keep things simple, provide all details you need, and remember you're dealing with a real person. Would you be able to confirm some details? Contacting researchers for clarification is good practice. "As per your request. Thus we need to ask them for further clarification without feeling awkward. Thank you! How to ask for help via email Use a clear, direct subject line. Now, its time to close the email out on a positive note. Q&A Answertion. May I ask you to share your suggestions again? It sometimes happens that interviewers may need extra information after your meeting. Could we connect on this issue before the meeting at 2PM tomorrow? Now, here are 9 clarification email samples and a template to show you how to apply these insights. May I? Can I? and Could I? are three of the most common expressions in English used to ask for permission. We can split clarification emails into three parts. that you think you already know what the answer is, so that a question can be asked rather than reformatting an impolite question, if you use Please and Thank You when speaking, https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, https://www.cdc.gov/ncbddd/adhd/data.html, https://hbr.org/2015/03/relearning-the-art-of-asking-questions, How to Professionally Say You Didnt Answer My Question. Write emails & messages faster than ever with our AI writing assistant, Get the best resources for professional communication & productivity. Why do many companies reject expired SSL certificates as bugs in bug bounties? Each intonation 2. Doctor: Oh, sure. You see! Congratulations on getting a job offer! How to interrupt politely. Likewise, you need to be able to process that information through your working memory and convert it into relatable information relative to your short-term and long-term memory. When It Is Considered Rude to Ask for Clarification, Theres Never a Time to Not Politely Seek Clarification. Now, well learn some useful expressions to ask someone to clarify instructions. Have you ever experienced a meeting where somebody is explaining something, but for the life of you, you cannot even begin to understand their point of view? I was pleased to receive your job offer earlier today. Simply say thank you and move on. Would/Could you please say that again for me/us? If your doctor gives you any instructions, you must follow them. [1]. There are other words you might use in this case as well. Something went wrong while submitting the form. Please reload the page and try again. If you'd like to send in a quote for the article, please share your answer to the following question and explain your reasoning behind it. WebHow to Ask for Clarification Politely Collaborative Solutions 338 subscribers 329 views 3 years ago Have you ever experienced a meeting where somebody is explaining something, WebTo write a thank you email for a salary increase, express your gratitude calmly, then ask for clarification on the terms of the increase if you have not already received them. Would you be able to help me with these questions before then? If its complex, technical, or there are things the manager needs to know in order to provide the clarification, then by all means write an e-mail. Write emails and messages faster across Google Chrome. Ask a question. Therefore, This allows the presenter to complete his or her thought so that you are completely informed. Is it correct to use "the" before "materials used in making buildings are"? Depending on the audience and the topic, you can also ask for clarification by simply asking a question, such as: Why is the hypotenuse important for a triangle?. However, if you dont understand them, you should ask them to clarify. Would/Could you please elaborate on it for me? Sorry, one more time? How legitimate is the phrase "from which one to choose"? So, how do you do it? Open Question: How will you be an asset to the company if we hire you? I beg your pardon, but have you mentioned my name as a team member for the new project? You should only ask for clarification if you really feel it requires clarification. To determine how to write a meeting request email, follow these steps: 1. Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. Could you please repeat the date of the event? So if you ask someone to "break down" something they said, you ask them to explain it part by part. Here are a few examples of the types of sentences that you could use to ask for clarification politely at work: These types of clarification questions will help ensure that everyone has the same understanding of the situation. Recovering from a blunder I made while emailing a professor. If you are wanting to ask for clarification politely, blaming the other person is definitely not the way to go. I appreciate your time and your help in clarifying this question. Establish your credibility. What is the correct way to screw wall and ceiling drywalls? Q: I've tried that. Need help nailing down some details about a person, product, project, or appointment? Could/Would/Can you explain what you mean by this? Writing a letter for clarification is easy if you follow our advice. You need to create a clarification email. ?". Avoid If you can't find it on our listing of the best email writing tools, you won't need it. ESL Advice receives compensation from companies or individuals for recommending their products. Such individuals would then feel lost or misinformed simply because they missed when information was presented, making clarification necessary. My goal is to complete [Task A] by Thursday, so this information will help me to get started immediately. Both phrases can be used interchangeably, as they have the same meaning. Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. Huh? Refresh if you want to submit another email. (We told you it was easy, now see our examples!). Whether you are in a formal or informal situation, politeness is the key to a good conversation. Now pretend I don't know anything about how that works. Sorry I couldnt follow you earlier. I am sorry, but I couldnt follow what you said. Before accepting, I would like to clarify some details. For example, something like: Write an email to my boss asking for a day off of work. and then say something like: Im sorry, I didnt understand what you just said.. May I ask you to clarify your position on this? Would you say that again, please? & I am afraid I didnt quite catch that. Most often, when it comes to being perceived as polite when seeking clarification, the concern is heightened by those asking for clarification. When someone makes any requeststo you to do something, you need to understand what precisely the person is asking from you. Could you explain a bit about your concerns regarding the other solution?, I dont think I fully understand what you were saying about Could you tell me a bit more?, I think it might help me if I could understand a few more details about that part of the project., Could you give me a concrete example to help me understand how that might affect our current situation?, understand the other persons point of view. These samples tackle many common reasons you may need clarification. Thanks for sending over your directions for implementing the new website copy. It also allows for a wide range of expression as the tone it is said in can add more meaning to the phrase. As a former Speech Language Pathologist, Lindsay applies her expertise in the neuroscience of communication and connection to help managers foster an environment of trust and respect in their teams, so that everyone can bring their best selves to work. Close the email politely and thoughtfully. Asking clarifying questions shows that youre actively listening and want to understand. Now, lets see some English expressions that you can use to respond to someones clarification. Janet opened the door and smiled slightly. For the record, I would like it known I brought this issue to light weeks before it was a problem. "That sounds really good. Greet your reader. Doctor: Youre welcome. There are times when we ask for suggestions from the people surrounding us. *this is very polite) Can you explain what you mean? You should thank them from the core of your heart. Some time in your elementary school life, you may have had a teacher who said, The only stupid question is the one you dont ask. That stock teacher phrase couldnt make things any clearerits okay to ask for an explanation if you dont understand. Here are some tips on asking for favors: Be direct but polite. Amid the four types of questions commonly asked, clarification questions are probably the most understandable and justifiable in any circumstance. Let the person know if you dont quite grasp the issue or if you only understand part of it. Supercharge your communication with Flowrite. Please let me know if I misunderstood. WebWhen you ask someone for clarification, you are asking them to say something in a different way or provide more information so that you 20 Email Expressions to Ask for Clarification So when we want to ask for clarification in English, we can use these expressions: 1 What exactly are you saying?

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